Administration
Affiliations process 2011-2012
Policies, procedures, documentation etc
Special requirements at YAA shoots
YAA contributions to costs
Sale of used YAA bosses
The Yorkshire Award
Selection for county teams
Data Protection Act
Subscriptions
GNAS equity policy
To All YAA Clubs (Secretaries, Treasurers or Membership Secretaries)
GNAS/NCAS/County Affiliations September 2011
Recently NCAS and County officers met with the GNAS (Archery GB) Membership Services Manager to view the new GNAS Electronic Membership System. We were advised that the electronic system will not be ready to roll out to clubs for September 2011, as hoped. This means the system for the Annual return and subsequent new member affiliations will remain paper based again this year, although with some improvements to the forms.
The meeting agreed to provide club officers with a brief reminder, from the club, county and regional point of view, of what actions need to be taken by the club when completing the paperwork.
On receipt of the GNAS Annual Return (re-affiliation names list), line through the names of those people who are not re-affiliating for the 2011/12 year.
Use the Payment Summary & Membership Update Sheet (a new version is expected to be issued) to add new and transferring members.
Calculate the GNAS total fees, for the new, transferring and re-joining members and any en bloc fees for junior, school, disabled or university clubs, and complete the totals box on the Payment Summary & Membership Update Sheet.
Photocopy all completed forms, make TWO copies of each (NOT as GNAS describes with 3 copies).
Send the originals of both forms (Annual Return names list and Payment Summary & Membership Update Sheet) to GNAS with a cheque to cover the GNAS fees.
Send ONE copy of both forms to the County Treasurer, with a single cheque to cover the County and Regional fees. (The County will pass on the appropriate information and fee to the Region).
Retain the second copy of both forms for your club records.
There is no longer any requirement to complete the COUNTY & REGION AFFILIATION SUMMARY form, introduced by NCAS in 2011. Not all clubs have been using this form which has led to an inconsistent picture. The form has now been withdrawn.
May we also take this opportunity to remind all clubs that the 2011 NCAS AGM agreed to increase the NCAS fees slightly for individual club members. There has been no change to the YAA fee.
From September 2011, the YAA & new NCAS fees are:
| Category | NCAS | YAA |
|---|
| Club Senior | £2.00 per person | £4.00 per person |
| Junior (in senior club) | £1.00 per person | £2.00 per person |
| Junior/School Club | £1.00 per person | £2.00 per person |
| Disabled Club Senior | £1.00 block fee | £4.00 per person |
| Disabled Club Junior | £1.00 block fee | £2.00 per person |
| University Club | £5.00 block fee | £50.00 block fee |
Whilst the GNAS fees for NEW members joining a club, reduce on a quarterly basis, the NCAS & YAA fees remain as above throughout the year, regardless of when the person joins.
If you have any questions regarding the process for paying the County or Regional fees, please contact me.
Regards
Dave Phillips
Brief summary of key points:
Photocopy completed Annual Return
Photocopy completed Payment/Summary Update Sheet.
Send one copy of each to GNAS with GNAS fee
Send one copy of each to YAA Treasurer with your County & Regional fee
Retain one copy of each for your records.
Dave Phillips
YAA Treasurer
The Yorkshire Archery Association adheres to the policies of the Grand National Archery Society.
Policies and related information will be added to this page. In the meantime, please contact the county secretary if you require specific information about policies.
The YAA has researched its obligations under the Disability Discrimination Act and considered its responsibilites to disabled and able-bodied archers. The frequent difficulty in obtaining volunteers for work parties has been factored into the considerations. The following policies have been adopted:
For indoor competitions organised by the YAA, the disabled archer will be required to vacate the shooting line after shooting their arrows. If the disabled archer requires assistance in collecting and scoring their arrows this will be permitted, but it is up to the archer to arrange this assistance themselves.
For outdoor competitions organised by the YAA, if the Organiser is notified that the disabled archer requires to stay on the shooting line after shooting their arrows, this will be arranged by only allocating 3 archers to that particular target. If the disabled archer requires assistance in collecting and scoring their arrows this will be permitted, but it is up to the archer to arrange this assistance themselves.
YAA members (archers, judges or coaches etc) may apply to the YAA for a contributory grant towards the cost of expenses incurred attending events abroad where the member is representing their country.
YAA judges and coaches may apply to the YAA for a contributory grant towards the cost of expenses incurred attending conferences (within the region or nationally).
Applications are normally to be submitted prior to the event, in writing to the Committee, through the County Treasurer, Judge Liaison Officer or County Coaching Organiser. Applications after the event may be accepted in exceptional circumstances.
Each application to be made on the approved YAA Application Form, which will require the applicant to supply some details of anticipated costs of the event to them.
Each grant will normally be limited to £50 per application. There is no limit to the number of applications which may be submitted and all applications will be considered on merit by the YAA Committee, giving due consideration to the state of the Association's circumstances and finances at the time of considering the application.
Funding application form (Word version)
Funding application form (PDF version)
Dave Phillips
For the last few years the YAA have sold off a few used target bosses, usually after 3 or 4 years' use at the YAA Outdoor Tournaments. They plan to continue with this over the next few years.
As stated in the YAA Policy covering the sale of second hand YAA Bosses, the YAA Committee have agreed to sell 20 bosses in 2011. The cost per boss will be £20. All other details are contained in the policy below.
Arrangements
Before March each year, the numbers of bosses to be sold that year and the cost of each boss will be agreed by the committee, and published on the website and in the Newsletter.
Requests from clubs (e-mail or letter) will be accepted by the YAA Secretary, from 1st April each year, and will be dealt with in order of receipt.
No waiting list will be carried forward.
A maximum of 5 bosses per club will be allocated, up to the number agreed for sale. Additional bosses may be offered if the requests do not total the number for sale.
To ensure all clubs have an equal opportunity to purchase, and under normal circumstances, each club being offered bosses will not be offered bosses again within the next 5 years, unless all bosses are not allocated.
Collection will be from Wetherby during the June Championship weekend.
Andy Wilkinson
Yorkshire Archery Association Secretary
Archery GB County Development Coordinator
yaa.sec@googlemail.com
At the 2007 AGM it was agreed to establish THE YORKSHIRE AWARD. The YAA Committee considered the introduction, criteria and design of such an award during 2006 and 2007, and are now in a position to promote THE YORKSHIRE AWARD and to seek nominations for recipients from Yorkshire Clubs.
The rationale behind the development of such an award was that we have a need of an award on the same lines as the 'Award of Merit' to be aimed at club level. The 'Award of Merit' is a prestigious award for enduring dedication to the county but possibly out of reach of the majority of 'club level' archers.
It was decided to have a prestigious award where clubs can nominate individuals or couples who, in the eyes of their club, deserve recognition for services to that particular club. It was agreed that there would be no set deadline for submission of nominations, but that presentations of The Yorkshire Award should be made where possible at the Yorkshire AGM, or either the Indoor or Outdoor Championships.
The YAA Constitution now states:
Clause 28 - The Yorkshire Award
The Yorkshire Award shall be presented by the General Committee to a Yorkshire Archer, or couple (that is, who are affiliated member(s) of the Association) who has done exemplary work within or on behalf of their particular club, over a number of years. Nominations for The Yorkshire Award, from Clubs, should be sent in writing to the Association's Secretary, accompanied by a citation, for consideration by the General Committee.
The nomination and citation form can be downloaded by following the link below:
Yorkshire Award Nomination and Citation Form
Dave Phillips, YAA Hon. Secretary
There have been several cases where an archer has been selected to shoot for Yorkshire and has had to pull out. This is not a problem where the YAA has been informed of the archer's absence in time for a replacement to be arranged, but is a serious problem where the YAA is not informed and only finds out when the archer fails to turn up for the tournament.
The YAA has decided that any archer who lets us down in this way will not be considered for selection for the next 12 months. This will not apply where the archer has given advance notice of absence, or where there's a genuine reason why notice couldn't be given.
Dave Phillips, YAA Secretary, sent a letter out to all YAA club secretaries on the 21st January 2006. This expressed his concerns about the responsibilities, actions and limitations of the YAA with respect to the Data Protection Act. The letter included a form by which club secretaries could consent to the use of their contact details in carefully proscribed circumstances.
Only around half of all club secretaries responded to this initial mailing. Consequently, the lists issued by the YAA to club secretaries exclude the contact details of many club secretaries. If you want to have your details restored to this list, please contact Dave Phillips and complete the DPA form.
The necessary form (in Word format) can be downloaded by following the link below:
Data Protection Act agreement form
24 December 2010
At the GNAS AGM held in April 2010, a revised fee structure for GNAS/Archery GB membership was agreed for new members joining a club after the 1st of January 2011.
Instead of the old 18 month extended membership rule, whereby a member joining a club after the 1st of May was covered until the end of September in the following year, a new quarterly pro rata system is to be introduced. As previously, the start date is taken as the date when the new member pays the club.
The pro rata fees are only applicable to new members and not to returning lapsed members, who should be charged the full year fee.
The committees of the Yorkshire Archery Association and the Northern Counties Archery Society have discussed this change and agreed that the FULL County and Regional fees will be payable throughout the year, regardless of when the person joins, and that NO quarterly pro rata reduction will apply to the County and Regional fees.
The GNAS fees are:
| Archer category | Full Year and
joining in
Oct - Dec | Joining in
Jan - Mar | Joining in
Apr - Jun | Joining in
July - Sept |
|---|
| Club Senior | £35.00 | £26.25 | £17.50 | £8.75 |
|---|
| Club Junior | £21.00 | £15.75 | £10.50 | £5.25 |
|---|
The YAA fees are:
| Archer category | Full Year |
|---|
| Club Senior | £4.00 |
|---|
| Club Junior | £2.00 |
|---|
The NCAS fees are:
| Archer category | Full Year |
|---|
| Club Senior | £1.50 |
|---|
| Club Junior | £0.75 |
|---|
Please note that the above figures are subject to change at the AGMs of the relevant organisations.
21 April 2009
The total full-year fees for the affiliation of an archer to the governing bodies are as follows:
| | GNAS | NCAS | YAA | Total |
|---|
| Senior club member | £35.00 | £1.50 | £4.00 | £40.50 |
| Junior member of senior club | £21.00 | £0.75 | £2.00 | £23.75 |
As of the 1st of January 2011, GNAS fees for new members of a club are to be calculated on a quarterly pro rata basis. See the item above, dated 24 December 2010.
The Junior Club bloc fee is £50.00 with individual juniors paying £0.75 to NCAS and £2.00 to YAA.
The fees for Direct GNAS membership are £43.00 for adults and £42.00 for juniors.
All subscription fee cheques should be made payable to Yorkshire Archery Association or YAA and sent along with the forms direct to the County Treasurer at:
Dave Phillips
Treetops
Back Lane
North Duffield
Selby
YO8 5RJ
Please remember that for all new members joining from 1st May, the above subscriptions will take them through to 30th September 2010.
Dave Phillips and Martyn Spence - 9 May 2008
A small number of archers living in Yorkshire have elected to affiliate to GNAS direct, rather than affiliating through any particular Yorkshire club. This applies all around the Country, not just Yorkshire.
If the archer then wishes to shoot in any of the County or Regional Championships as a Yorkshire archer, as opposed to being a Visitor, they must also affiliate direct to the Yorkshire Archery Association and Northern Counties Archery Society.
To do this they should send their details (Name, Address, Telephone Number, e-mail, GNAS number) accompanied by the appropriate YAA/NCAS subscription fees (see below) to the County Treasurer:
Dave Phillips
Treetops
Back Lane
North Duffield
Selby
YO8 5RJ
Their affiliation will be acknowledged and confirmed by letter.
All YAA correspondence to clubs (newsletters, AGM papers etc) will be available via the YAA website.
For 2009/2010 the fees are:
| YAA | Senior | £4.00 | Junior | £2.00 |
|---|
| NCAS | Senior | £1.50 | Junior | £0.75 |
|---|
Cheques should cover both the YAA and NCAS subscriptions and be made payable to "Yorkshire Archery Association" or "YAA".
The Grand National Archery Society (GNAS) aims to ensure that all people, irrespective of their age, gender, ability, race, nationality, religion, ethnic origin, creed, colour, social status or sexual orientation, have a genuine and equal opportunity to participate in archery at all levels and in all roles. That is, as a beginner, participant or performer, and as a coach, official, manager, administrator, employee or spectator; with respect, integrity, justice, democracy and fairness at all levels, within their area of control or influence; subject to the Laws of the Country in force at the time.
It is the aim of the GNAS to ensure that all present and potential members/employees of GNAS receive fair treatment and to provide all its services in a way that is fair to everyone.
It is also the aim of the GNAS in its relationships with its members/employees and in the provision of its services, not to disadvantage any individual by imposing any conditions or requirements that cannot be fully justified.
In pursuance of this policy, the GNAS may take special measures/positive action in favour of any group that is currently under represented in its membership, representative bodies or workforce.
In this GNAS recognises its legal obligations of the following acts:
Race Relations Act 1976
Equal Pay Act 1970
Sex Discrimination Acts 1975, 1986 and 1999
Disability Discrimination Act 1995
Rehabilitation Act 1974
Human Rights Act 1998
WADA
Any later amendments to the above Acts of future Acts or Legislation that are relevant to the Society.
In pursuance of this policy, the GNAS reserves the right to discipline any of its members/employees who practise any form of discrimination on the grounds of a persons age, gender, ability, race, nationality, religion, ethnic origin, creed, colour, social status or sexual orientation. Subject at all times to the GNAS Disciplinary Procedure, Child Protection Policy and Codes of Conduct, which should be read in conjunction with this policy.
GNAS will put in place a complaints procedure to deal with complaints or allegations made against any member, coach, official, manager, administrator or employee.
GNAS is committed to signing the Racial Equality Charter for Sport, which is a public pledge signed by National Governing Bodies of sport to outlaw racial discrimination of any kind, subject to being within their area of control or influence. GNAS will endeavour to achieve racial equality within archery.
The GNAS will monitor and evaluate this policy on an ongoing basis and inform the members/employees of its impact.
Webmaster